New Employee, Student Worker, Contractor, Volunteer & Position Change Request for Technology

• Use this form to request onboarding for new employees, contractors, internal position changes, volunteers, and student workers, once you have their star id, and at least five business days prior to the requested start date. 
• Technology services can assist with set-up for account access, email, MFA set-up, printing, software, desk phone (IP phone) and equipment set-up.
• The requestor is responsible for submitting service requests through the new employee and position change request link to the right.
• Requests are typically submitted by the employee’s supervisor, program coordinator, or department admin assistant.

• By requesting this service at least five business days prior to their start date, helps to ensure new employees are set-up on their first day of work, and that equipment is properly configured.

• Minnesota State Non-Employee Appointments User Guide.docx
• Workday Security Role Description Guidebook
• Acceptable Use of Computers and IT Resources Policy
• Information Technology Administration Policy

Additional Information

• The standard desk set-up will include one laptop, 2 monitors, keyboard, dock, and mouse for staff or for faculty who are Fixed Term Full-Time, Fixed Term Part-Time, Temporary Full-Time, Temporary Part-Time, Unlimited Part-Time, & Unlimited Full-Time. A semester check-out laptop can be requested for other position types, but will be subject to availability and will not come with any additional equipment.
• Any additional equipment needed, may need to be ordered by the department, however each employee may only be provisioned a maximum of one laptop. Please visit SharePoint linked here for general quotes that can be used for model and pricing examples.