How to Change Your Outlook Default Address List

Topic

How to change my default address book to only show addresses from hennepintech.edu.

Environment (Products involved such as e.g. hardware, software, network)   

Computer, Outlook

Resolution or Steps 

1. Click on “Address Book”

“Microsoft Outlook toolbar showing a red arrow pointing to the ‘Address Book’ button, which is outlined in red. The Address Book icon displays a small notebook symbol.”

2.  Once the Address Book window opens, click on: 1. “Tools” and 2. select “Options…”

“Outlook Address Book window titled ‘Address Book Hennepin TC – ALL.’ The Tools menu is open, highlighted with a red box and arrow, showing the option ‘Options…’ selected. The Address Book list below displays columns labeled Name and Title.”

3. Click on the drop-down menu at the bottom of the window that has the description “When opening the address book, show this address list first:

“Addressing settings window showing options for selecting the address list used when sending email. ‘Start with Global Address List’ is selected. Below, a dropdown labeled ‘When opening the address book, show this address list first’ is expanded, displaying options including ‘Global Address List,’ ‘All Address Lists,’ and others. A red arrow and box highlight the dropdown and selected option.”

4. Scroll down to the address list you want to default to, in this case “Hennepin Technology College” (or whichever one you want)

“Addressing settings window showing options for selecting the address list used when sending email. ‘Start with Global Address List’ is selected. Below, a dropdown labeled ‘When opening the address book, show this address list first’ is expanded, displaying options including ‘Global Address List,’ ‘All Address Lists,’ and others. A red arrow and box highlight the dropdown and selected option.”

5. Once you have selected the list you want, click “Ok

“Addressing settings window showing options for which address list to use when sending email. ‘Start with Global Address List’ is selected. At the bottom, the dropdown labeled ‘When opening the address book, show this address list first’ displays ‘Hennepin TC – ALL.’ A red arrow points to the ‘OK’ button.”

6. The next time you open the “Address Book” it should default to the list you selected (Hennepin Technology College)

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