How to Schedule Meetings with Scheduling Assistant

Steps: 

• Click on Calendar icon, bottom left corner. 

     

 

• Right click on Shared Calendar → Add Calendar → Open Shared Calendar 

       

 

• Select Name 

       

 

• Select the conference/lab room from the list 

        

 

• Select OK twice and you will see the conference/lab room calendar in your calendar view 

       

 

• Right click & select New Meeting Request 

      

• The appointment window will open, giving you the option to add participants and adjust start/end times.  
• Optional: Select To when adding participants to the meeting request. 

        

 

• Search for your contact in the address list, select Required/Optional to add them to the list and click OK  

 

• Enter a Subject and additional notes in the message box 

 

 

• Click on Scheduling Assistant 

 

 

• The names appear in the attendees list and you will see the blocked hours for each person & conference/lab room 
  • Note: Viewing another person’s blocked hours will only work if the person inputs all appointments into their calendar 

 

 

 

• Adjust the Start time & End time 

  

 

• Click Send 

  

 

 

• The meeting will appear on your calendar and show as tentative on the room/conference calendar 

  

 

• You will receive a confirmation email once your meeting request has been approved.